The eSSential RICC System Series

When building your college course curriculum and the supporting appendices in preparation for entering all details accurately within the RICC system, there are a number of helpful tips to keep in mind that will streamline your process and ensure all aspects of the entries are accurately documented. Let’s continue our series and focus on Appendix C – Admissions.

Helpful tips for building and entering Appendix C in the RICC System

• Note that Appendix C is on page 8 of the program application.
• Page 8 contains three parts – Admissions Requirements; Advanced Standing; and Scholarships/Bursaries.

Admissions Requirements

Extracted from the program application form:

• “It is a condition of registration that students enrolled in a private career college vocational program are required to meet or exceed the admission requirements prescribed in Section 19 of Reg 415/06 before they begin a program. A private career college cannot establish an admission requirement that is less than following, unless it is approved by the Superintendent:  An Ontario Secondary School Diploma or equivalent, or Students are 18 years of age or older and pass a qualifying test that has been approved by the Superintendent, or Meet other academic qualifications or minimum age requirements established as a condition of the Superintendent’s approval of the program, and have met all additional admission requirements established by the private career college for the program.  If you intend to set minimum admission requirements that are below those set by regulation, attach a separate sheet, noting the reason for your entry requirements, for the Superintendent’s consideration and include it with this form.Will you be using minimum admission requirements specified in Section 19 of Regulation 415/06?  If “No”, please specify any additional admission requirements.”

Keep in mind the following components when documenting admissions:

• Certain programs have additional requirements, such as the Personal Support Worker Program and require additional admissions such as a medical certificate or police check.
• An important criterion to consider when stating minimum admissions requirements is the timelines that attach.  For example, you may require a student who is registering for the Personal Support Worker Program to acquire their medical certificate and police check within 90 days of beginning the program or prior to the start of their practicum component. 
• When documenting an element as an admissions requirement you do not need to document that element as a graduation requirement.
• Ensure your admissions requirements are clearly documented in the RICC system.

Advanced Standing

Keep in mind the following components when documenting advanced standing:

• Ensure that the program you are delivering permits an advanced standing component.  For example a program that is regulated or an approved program such as the NACC offers with the Personal Support Worker have specific wordings you can draw upon and this will ensure you remain compliant in your offering of advanced standing.   
• For other programs you may offer, establish a clear policy and procedures document and include the following elements:
  • The process students need to undertake to be considered for advanced standing.
  • A clear and articulate policy that explains who is eligible to apply; required documentation from both an academic and professional work experience; credits that will be awarded;  who is accountable for review of the application; associated timelines;  and relevant fees. Keep in mind if you charge a fee for this service you will need to file this with the Ministry under “optional fees.”
  • Ensure your policy is accurately documented in the RICC system.

Scholarships/Bursaries

• It is important to document the policies and procedures for awarding scholarships/bursaries and the criteria for sustainment of the scholarships/bursaries.
• Ensure your policy is accurately documented in the RICC system.

Be sure to clearly articulate the information required. In the next post, I’ll provide you with some helpful tips on building Appendix D – Program Delivery Information.

Questions on building and entering Appendix B or in navigating Private Career College compliance? Connect with Jerry Bishop ~ Consulting with Private Career Colleges in Ontario.

eSSential Consulting Services Include:

• Adult Education Third Party Assessments of Private Career College Programs
• Curriculum Design for New and Legacy Private Career College Programs
• Program Applications for New, Renewal and Legacy Private Career College Programs
• RICC System Appendices Development for Private Career College Programs
• RICC System Entries, Training and Coaching for Private Career College Programs
• Program Application Audit Compliance Review for Private Career College Programs
• OSAP Program Application Process Steps

Consult with jerry@businessassessmentsolutions.com ~ www.businessassessmentsolutions.com

Jerry Bishop MBA, FCIP, CTDP, DiSC® Certified

Principal & Chief Inspiration Officer ~ Business Assessment Solutions Inc.

Toronto Area – (905) 906-3706